Job description

Apply via the UW Jobs website.

Job Closes April 25th 2023.

JOB SUMMARY

More about the Division of Facilities Planning & Management (FP&M):
The Division of Facilities Planning & Management (FP&M) is a full-spectrum service organization that builds, maintains, and operates the physical environment of UW-Madison in support of the university's education, research, and outreach activities. We are responsible for everything from the building projects that change the face of campus to the flowers that beautify the grounds.

More about the Transportation Department:
UW Transportation Services is a department within Facilities Planning and Management (FP&M) on the UW-Madison campus. We serve a variety of customers with a diverse set of parking and transportation needs. Transportation Services is responsible for the coordination and administration of all transportation-related services for the UW campus community. Primary functions include the sale/management of parking permits, special event coordination, maintenance and enforcement, construction coordination, lot and booth operations, citation payments and appeals, information technology, financial, transportation planning, and development of multimodal options.

More about the Collections & Financial Specialist position:
The Financial Specialist III is an integral part of the Business Services team in Transportation Services, a department within the Division of FP&M. This is an excellent opportunity to work with complex financial transactions, provide excellent customer satisfaction and assist on the business operations end of providing innovate solutions that serve and support the entire UW-Madison community. This position will work with multiple different facets of business services. Transportation Services is an auxiliary unit at UW-Madison, which provides unique opportunities for the successful candidate.

RESPONSIBILITIES:

Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. May be a lead or resource for others in the unit.

• 20% Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• 10% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• 10% Reallocates expenses to appropriate funding strings
• 10% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• 10% Answers complex fiscal questions and provides information based on set materials and standards to various audiences
• 10% Reviews transaction processing internal controls and recommends policies and procedures
• 5% Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• 5% May train staff on financial processes and best practices
• 10% Audit and submit parking payroll deduction payment request files to 3 different campus organizations on a

biweekly basis.

• 5% Responsible for the collection of outstanding and past due accounts, including all aspects of

collection, analysis and resolution of billing issues.

• 5% Serve as back up for other departmental financial specialist when needed

INSTITUTIONAL STATEMENT ON DIVERSITY:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

EDUCATION:

Preferred
Associate's Degree

QUALIFICATIONS:

Required:
- Minimum of 3 years of experience in payroll, collections, cash handling or financial transaction reconciliation.

Preferred:
- Proficiency with Microsoft Office programs and the ability to learn new programs or platforms.
- Ability to provide excellent customer service to diverse audiences.
- Strong oral and written communication skills.
- Excellent organizational skills with attention to detail.
- Ability to work with sensitive, confidential information with discretion.

WORK TYPE:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

APPOINTMENT TYPE, DURATION:

Ongoing/Renewable

SALARY:

Minimum $45,800 ANNUAL (12 months)
Depending on Qualifications
The minimum hourly rate for this position is $23.32 (with an annual salary of $45,800) but is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see below for more information: Academic: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

ADDITIONAL INFORMATION:

A criminal background check will be conducted on all finalists.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.

HOW TO APPLY:

To begin the application process, click the "apply now" button.

Please submit a resume and cover letter. In your application materials, detail your experience as it pertains to the Collections and Financial Specialist position.

We also require contact information for three professional references.

Job Type: Full-time

Pay: From $45,800.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

off-roadmanagementgroup.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, off-roadmanagementgroup.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, off-roadmanagementgroup.com is the ideal place to find your next job.