Job description

When was the last time you felt connected to the work your organization did?
At Willow Lake Métis Group, you have the opportunity to work alongside a passionate and dedicated team in creating a sustainable future for Willow Lake Métis Nation and it’s citizens. You will work with a highly engaged CEO that was recognized as one of Canada’s top dynamic CEO’s of 2021.

We are looking for a motivated and passionate individual to support the momentous development that WLMN has been creating. Learn more about WLMN and WLMG here: www.wlmn.ca

As the Executive Assistant to the CEO, you will directly contribute to the growth of Willow Lake Métis Group and the sustainability of Willow Lake Métis Nation. In this role you will split your time between executive coordination and board support duties. This is a dynamic role that requires someone who excels at working on administrative tasks all the way to engaging with influential external stakeholders.

Responsibilities
Executive Coordination
· Managing, booking, optimizing and supporting the CEO’s schedule
· Ensuring that the CEO has all material and briefing notes well ahead of meeting times, in a clear, easy-to-review format – including a weekly summary of next week’s schedule.
· Maintain the CEO’s contact list, including notes and specifics to those contacts. Understanding the importance and relevance of strategic contacts and developing a relationship with those contacts.
· Providing, as required, background research for the CEO on various matters. Using initiative to determine best sources for comprehensive and relevant research.
· Writing correspondence for the CEO, including suggesting when correspondence could optimize a relationship.
· Monitoring and managing the CEO’s e-mail accounts and responding as appropriate.
· Attending various events to provide support to the CEO, sometimes outside of typical working hours.
· Preparing agendas, briefing materials and meeting materials.
· Preparing the CEO’s various expense reports and other administration requirements.
· Managing the CEO’s digital and paper filing systems for ease of use and document accessibility.
· Coordinating communications and supporting content creation.

Board Support
· Lead management of all Board and Committee meeting logistics, including organizing, coordinating, preparing, and distributing agendas and materials. Attend meetings (onsite and offsite), producing meeting minutes and briefing notes.
· Work closely with Committee chairs and senior management; you will ensure action commitments are noted and followed through. Analyze submissions and reports, draft and coordinate the preparation of Board resolutions, summary briefs and reports and effectively liaise with senior management, Board members and external contacts on Board related matters.
· Support various governance initiatives/projects of the CEO and Board
· Supports business name and provincial licensing registrations and renewals

EXPERIENCE AND QUALIFICATIONS:
· Education in business, finance, law, administration, or related field
· 5+ years of experience in a similar role is ideal. A mix of experience and education will be considered.
· Experience in working with, partnering and supporting indigenous communities or organizations is an asset.
· A solid understanding of the Wood Buffalo Region and Oil Sands is an asset
· Advanced Microsoft Office skills, especially Excel, Outlook, and PowerPoint, with an ability to become familiar with company-specific programs and software.

REQUIRED COMPETENCIES:
· Upholds confidentiality and always uses a high level of discretion
· Exceptional attention to detail
· Impeccable multi-tasking abilities
· Exemplary planning, time management, organizational, project management and proofreading and critical thinking skills
· Ability to be flexible and adapt to changes professionally, in keeping with the needs of the growing business
· Highly dependable and punctual, and available to work hours that align with the needs of the executive and company
· Excellent written and verbal communication and listening skills
· Ability to establish and maintain positive working relationships with others both internally and externally - friendly and professional demeanor
· Ability to assess situations to determine the importance, urgency, and risks and make clear decisions that are timely and in the best interests of the company

Key Assets:

• Strong knowledge in Métis traditions and ways of life including harvesting by ways of hunting, trapping, fishing and plant gathering.
• Knowledge of relevant laws, rules and regulations impacting the Métis people.

Certificate/Training Requirements:
· Valid driver’s license and reliable vehicle preferred.

Location:
Anzac, Alberta

Schedule:
· Monday to Friday
· On call
· Weekend availability

Apply:
If you would like to apply, please apply via this posting or submit your resume and cover letter to a.merriott@wlmn.ca (mailto: a.merriott@wlmn.ca) by 4:00 pm (MT) on November 30, 2022. We will only be considering applicants who submit a cover letter along with their resume. Thank you.

Willow Lake Metis Nation is an equal opportunity employer committed to workforce diversity. We are excited to meet with and hire the top talent out there. We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

About Willow Lake Métis Nation
The Willow Lake Métis Nation is elected by its members to promote the Nation’s priorities for protecting the environment and strengthening the Aboriginal community. Throughout the Nation’s existence we have been dedicated and committed to working together for the betterment of the Métis community, maintaining our Indigenous culture and identity while also adapting to the inevitable change and impact that has surrounded us.

Willow Lake Métis people have lived on and derived their livelihood from the lands between Lac La Biche and Fort McMurray since the 1800s. WLM people continue to use the lands in this area to exercise their Indigenous rights, sustain our culture and identity as Métis people, support their community, and pass their knowledge and way of life on to their descendants. Since the middle of the 20th century, intensifying oil and gas exploration and the development of transportation networks in the region have led to significant changes in the lands known and used by WLM people and our ancestors.

The Willow Lake Métis Group (WLMG) was founded and operates with the strong willed, hardworking, and self sufficient culture of the Métis people; our mandate is to become the bridge between reconciliation and community prosperity. We have built a new perspective on partnership in a time when we need it most!

We are proud to have established strong relationships with industry partners that allow us to become a strategic Indigenous industry partner. Working with partners allows us to provide full-service expertise for large scale projects.

Our Core Values
Community, Integrity, Identity, Culture, Sustainability
Our Core Purpose
Sustainable and Integrated Self-Governed Indigenous Peoples
Our Mission
Willow Lake Métis Nation is nationally recognized as the model Indigenous community

Job Type: Full-time

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