JOB SUMMARY:

RESPONSIBLE FOR MANAGING THE FACILITY ON A DAY-TO-DAY BASIS AND FOR SUPERVISING ALL CLERICAL STAFF

DUTIES AND RESPONSIBILITIES:

• Ensures that the facility activities run smoothly and efficiently in an organized professional manner
• Schedules clerical staff to ensure adequate coverage during the hours of operation
• Assists clerical staff in the performance of their duties, as needed
• Assists the Medical Director as needed
• Maintains personnel files in a complete and current manner
• Is a member of the Quality Assurance committee and performs all secretarial responsibilities related to the QA committee
• Performs all secretarial responsibilities related to the appointment/reappointment process
• Monitors facility areas to ensure that there are adequate supplies and equipment, order supplies and equipment
• Collects and reviews daily patient log and reconciles co-payments received
• Maintains all meeting minutes, policy and procedure manuals, preventive maintenance, hazardous waste pick-up records, NYS Department of Health Survey reports and any other required information
• Observes and evaluates all clerical staff, in collaboration with the Medical Director
• Office Managers are required to participate in staff and Quality Assurance meetings.

EDUCATION AND EXPERIENCE:

• High School Graduate
• Prior experience in an office setting
• Prior management experience preferred