Payroll and Pension Administrator
Full Time
Jefferson County, AL
Posted
Job description
ATTENTION Merit System Employees: Do not apply through this site.
Grade 32
CLOSE DATE
SUMMARY
The Payroll and Pension Administrator oversees the operations of the Payroll and Pension Division within a large jurisdiction to ensure work is compliant with federal, state, and local laws, rules, regulations, guidelines, and policies regarding employee payroll and pension. The employee in this job class manages all activities related to current employees and pensioners receiving their benefits and completing appropriate documentation. The Payroll and Pension Administrator also participates in preparing, submitting, and monitoring the annual department budget to ensure expenditures are within budgetary limits. The Payroll and Pension Administrator supervises others for the purpose of assigning work, monitoring performance, providing feedback, and training subordinates. Work is performed in compliance with applicable employment, payroll, benefits, and tax laws and is highly confidential. Work is performed in an office setting.
TYPICAL JOB DUTIES:
- Oversees the daily operations of the Payroll and Pension Administrative Division and engages in activities designed to ensure the division is in compliance with departmental policies and procedures and federal, state, and local guidelines and laws.
- Prepares, submits, defends, and monitors the annual budget for the Payroll and Pension Administration Division by reviewing spending trends and expenditure reports, analyzing financial data, presenting an annual budget based on financial data and division needs, and monitoring the budget throughout the year to ensure expenditures are within annual budgetary limits.
- Participates in the hiring process and supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, and providing performance feedback and training to staff.
- Develops and conducts educational training of division staff, other jurisdictional employees, and pensioners in order to ensure work is performed according to procedures and to acceptable standards and/or to share payroll and pension information.
- Manages all activities related to ensuring all current employees and pensioners are accurately paid in a timely manner to include writing entries into the pension and payroll system, calculating benefits, and reviewing and approving work.
- Manages the issuance, auditing, balancing, and collection of pension loans issued to active employees and other participating agency employees.
- Oversees the reconciliation of payroll-related general ledger accounts and the production, balancing, distribution, filing, and payment of payroll taxes.
- Investigates pension grievances and testifies in court on pension related cases.
MINIMUM QUALIFICATIONS:
The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board’s job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job.
- Driver's license.
- Experience processing payroll (e.g., calculating pay, garnishment and other deductions).
- Experience using Lawson or another Human Resources/Payroll Management System.
- Experience managing a payroll team (e.g., reviewing the work of other payroll/pension support staff, researching payroll/pension-related questions, ensuring that payroll is processed accurately and timely).
- Experience calculating pension benefits based on years of creditable service, age, service lapses, etc.
- Experience maintaining an annual budget (e.g., monitoring budget line items to stay within budget, approving or requesting approval for the transfer of line items).
PREFERRED QUALIFICATIONS:
- Certified Payroll Professional (CPP).
- Certified Pension Consultant (CPC).
- Bachelor's Degree or higher in accounting, business administration, or business management.
- Experience managing a Payroll and Pension Department.
COMPETENCIES:
- Adaptability & Flexibility.
- Computer & Technology Operations.
- Heavy Equipment & Vehicle Use. Leadership & Management.
- Learning & Memory. Oral Communication & Comprehension.
- Planning & Organizing.
- Problem Solving & Decision Making.
- Professionalism & Integrity.
- Researching & Referencing.
- Reviewing, Inspecting & Auditing.
- Self-Management & Initiative.
- Teamwork & Interpersonal.
- Technical & Job-Specific Knowledge.
- Technical Skills.
- Training & Facilitation.
- Written Communication & Comprehension.
CRITICAL KNOWLEDGES:
- Knowledge of applicable federal, state and local laws rules and regulations regarding employee benefits such as COBRA, USERRA, or HIPAA. and other state statues concerning employee benefits.
- Knowledge of employee benefit plans including plan administration and analysis.
- Knowledge of laws governing employment (e.g., Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), and Title VII Civil Rights Act).
- Knowledge of payroll principles and procedures, such as calculating time sheets, usage of overtime and compensatory time, and processing new hires and terminations.
- Knowledge of principles and practices of retirement system structure and management.
WORK ENVIRONMENT:
Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.
PHYSICAL DEMANDS:
Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.
DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
SPECIAL ACCOMMODATIONS
Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at ADAO@pbjcal.org, or by accessing the "Request for Accommodation" form through the following website:
http://www.pbjcal.org/
AN EQUAL OPPORTUNITY EMPLOYER
The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
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