Position Description:

The Medical College of Wisconsin (MCW) brings a synergy between the best medical education, research and patient care. Tomorrow’s discoveries happen right here alongside the very people who bring those lessons to our students. Every bit of knowledge, and every advancement, provides our students with an unprecedented, collaborative learning environment, and helps improve the vitality and care of our communities.

As a Practice Services Supervisor, you will supervise all staff on the Medicaid team including all day-to-day operations, monitors workflow, and delegate work, especially as it relates to issues concerning claims, billing, reimbursement, collection and credit resolution for professional services rendered in multi-specialty medical practice; completes human resource functions including: interviewing, hiring, disciplinary actions, performance evaluations and staff development. Trains new employees and provides support when short-staffed. Consistently seeks out opportunities for process improvement and workflow efficiency. Keeps direct contact with the Practice Services Manager at all times; acts in manager’s absence and assists with special projects as needed.

Responsibilities:

• Supervises staff for the Medicaid team to ensure staff perform proper reimbursement procedures and completes all follow-up processes for billing by MCW Physicians.
• Supervision includes recruitment, establishing the performance guidelines/standards and conducting evaluations of staff, developing training strategy for new and current staff, communication, delegation and control of production for area assigned. Recommend salary increases, reclassifications, and promotions.
• Make budgetary recommendations. Initiate and carry out corrective actions as necessary following department, college and legal guidelines.
• Resolve problems, issues and concerns in collaboration with payers, physicians, administration and staff by collecting and compiling information to resolve individual problems and identify patterns and trends. Maintain knowledge of diverse contracts, government regulations and third party policies and the impact they have on operational efficiency.
• Analyze statistical data utilizing various financial reports to evaluate the efficiency of billing and collection to aid in managing accounts receivable. Evaluate procedures for accuracy and efficiency and oversee maintenance of current team protocols. Prepare reports for managers documenting findings and recommending solutions.
• Participate in short and long range projects at the direction of leadership. Suggest and participate in CPS Billing & Collections department and MCW Clinical Department Management process improvements and changes.
• Conduct and participate in team and departmental meetings. Establish, improve, and maintain appropriate internal and external communication. Facilitate professional affiliations and participate in professional development including certification programs.
• Maintains integrity of “separation of duties” as it relates to approving, processing and mailing refund payments.

Knowledge – Skills – Abilities

• Ability to interact with people effectively.
• Strong knowledge of medical billing and collections revenue cycle as it specifically relates to medical coding, reimbursement, contracting and processing payments.
• Knowledge of human resource management practices, including supervision, training/mentoring, hiring and disciplinary procedures.
• Skill in planning, organizing, delegating and supervising.
• Strong written and oral communication skills.
• Understanding of medical billing concepts and coding conventions.
• Ability to take initiative and to exercise independent judgment, decision making and problem solving skills. Proficient in Excel and Word processing.
• Knowledge of quality control, customer service standards, information management, procedural process, and recordkeeping.
• Computer, technical, interpersonal, oral communication, listening, and patience skills.

Preferred Schedule:

Position Requirements:

Specifications

Minimum Qualifications:

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor’s degree

Minimum Required Experience: 5 years

Field: Business or healthcare administration

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave

For a full list of positions, see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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