Job description

West Palm Beach-Alcoholic Beverages & Tobacco-Staff Assistant

Job ID: 710074

Client: FL-DBPR

Location: 111 S. Sapodilla Ave, Suite 111, West Palm Beach, Fl 33401 (On site)

Duration: 3 + Months

Shift: 8:00 AM to 5:00 PM

Job Description:

· FL-DBPR-West Palm Beach-Alcoholic Beverages & Tobacco-Staff Assistant - assignment projected 8-9 weeks. Extension is possible, but not guaranteed.

· FL-DBPR-West Palm Beach-Alcoholic Beverages & Tobacco-Staff Assistant - assignment projected 8-9 weeks. Extension is possible, but not guaranteed.

JOB DESCRIPTION:

· This position entails advanced clerical responsibilities that include duties of an administrative nature. The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The employee must interact courteously with others.

· Incumbent may perform front desk receptionist coverage. The incumbent will be responsible for importing documents received into the agency’s electronic document imaging system and its single licensing system.

JOB DUTIES:

· Reviews and sorts and date stamps incoming mail and faxes.

· Accurately routes information either physically or through approved electronic methods to the appropriate staff.

· Scans documents and applies proper naming conventions.

· Prepares paper documents for destruction after scanning to the electronic document imaging system.

· Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.

· Inputs applicant’s information regarding an application for licensure into the agency’s single licensing system and update data as needed.

· Receipt revenue received, prepare bank deposits, and perform reconciliation of bank deposits.

· *** Scan documents into the agency’s electronic document imaging system.

· Uploading documents to the agency’s electronic document imaging system.

· Comparing paper documents to electronic documents to ensure the electronic version is complete.

· Verifying the accuracy of data entered into the agency’s single licensing system and correcting any errors.

MINIMUM QUALIFICATIONS:

· Good communication and interpersonal skills.

· Administrative and/or clerical experience working in an office environment.

· Experience using Microsoft Office, including Excel, Word and Outlook.

· Experience creating documents, maintaining files and keeping records.

· Willing to train the right person that wants to learn and work.

· Knowledge, skills and abilities, including utilization of equipment, required for the position:

· Knowledge and use of correct spelling, punctuation, and grammar.

· Skilled in using Microsoft Office applications.

· Knowledge of general office procedures.

· Ability to plan, organize and coordinate work assignments.

· Knowledge of administrative and clerical procedures and systems.

· Ability to evaluate information against a set of standards and verify that it is correct.

· Ability to determine work priorities, manage time effectively, organize, and ensure proper completion of work assignments.

· Ability to operate general office equipment.

· Ability to work independently.

· Ability to establish and maintain effective working relationships with others.

· Ability to work with confidential, exempt, and other legally protected information.

Job Type: Contract

Pay: $19.38 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Speak with the employer
+91 615-206-7771

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