Job Title: Supported Housing Administration Assistant

Salary Range: $ 20 an hour

Hours Per Week: 21 hours per week

Position: In-Person

Join our Team! We are immediately hiring a part-time Admin Assistant in the Supported Housing Department located in Tarrytown, NY. Base Annual Salary Range: $20.00 an hour.

SUMMARY of DUTIES

The Supported Housing Admin Assistant has a key role within the Supported Housing Department. The Supported Housing Admin Assistant assists with various functions and is dedicated to digital documentation initiatives. In general, this position carries out administrative assistant responsibilities in several different areas including data entry, record keeping, and excel sheet maintenance.

SPECIFIC DUTIES and RESPONSIBILITIES

• Data entry, sending out letters, preparing reports, and maintaining excel spreadsheets.
• Assist Program Supervisor with housing projects.
• Contact tenants for telephone audits and landlords for leases
• Assist with maintaining tenant files and records for agency auditing purposes.
• May assist with the preparation of various supported housing data reports such as required monthly reporting.
• Conducts or assists with record audits and mandatory reporting.
• Assisting with tracking employee training, auditing payroll, electronic timecards, and benefits administration.
• Participates in NetSmart information entry.
• Maintain and order supplies needed for the department.
• Performs other designated and related duties.

REQUIRED KNOWLEDGE and SKILLS

• Basic understanding of Supported Housing regulations.
• Ability to continuously maintain discretion and confidentiality of housing and tenant information.
• Must be reliable, able to work independently, and demonstrate problem-solving skills.
• Outstanding interpersonal skills; including, displaying patience and helpfulness at all times.
• Ability to prioritize competing tasks while working with a sense of urgency.
• Ability to handle multiple projects and meet deadlines.
• Detail-oriented and excellent organizational skills: accuracy is essential.
• Excellent verbal and written communication skills.
• Demonstrated commitment to diversity, equity, inclusion, and cultural humility.

QUALIFICATIONS

• High School Diploma required.
• Ability and flexibility to work in a distributed workforce.
• Must have excellent judgment, independent thinker, and be resourceful.
• Highest degree of integrity, professionalism, diplomacy, and discretion required.
• Team player with a customer service focus and positive attitude.
• The Supported Housing Admin Assistant must adhere to the agency’s policy, procedures, and professional code of ethics.
• The Supported Housing Admin Assistant must be cleared and maintained clearance by the NYS Justice Center through fingerprinting for a Criminal History Records search.
• The Supported Housing Admin Assistant must be cleared and maintained clearance by the Justice Center for the Protection of People with Special Needs Staff Exclusion List (SEL) and the New York State Medicaid Exclusion List.
• Must be and maintain clearance by the DCJS New York State Sex Offender Registry.
• The Supported Housing Admin Assistant must be cleared and maintained clearance by the NYS Office of Children and Family Services (OCFS) for instances of child abuse and/or neglect.
• The Supported Housing Admin Assistant must be legally eligible to work in the United States.

MHA of Westchester is an equal-opportunity employer that is committed to cultural competency, diversity, and inclusion and values the ways in which we are different. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by the applicable law.