Career Opportunity

The Region of Waterloo is currently recruiting for a:
Full Time Supervisor, Administration (Transportation Operations)

Department: Transportation Services
Division: Transportation
Hours of Work: 35 hours/week
Location: On-site, 100 Maple Grove Road, Cambridge, ON

Our Story:

Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy, collaborative environment of learning, respect and innovation.

This is a place where employees are valued and recognized for their talents and contributions to our success. Our employees take pride in making a difference in people's lives through the work that we do. We are looking for people like you to help make it happen.

Our Team:

The Region of Waterloo Transportation Operations team is evolving and we are looking for a Supervisor, Administration who is passionate about the job and will grow with the team. Come join our growing team where you matter and where your ideas and contributions make a difference in this vital position.

The Opportunity:

Reporting to the Manager, Transportation Operations, this exciting opportunity would be well suited for an enthusiastic, creative and collaborative self-starter who thrives in an environment of innovation and change. You will be supervising administrative, staffing and financial support services. If you have strong leadership skills and a financial background, this opportunity may be for YOU!

Apply your Knowledge, Skills & Abilities:

• You will supervise administration and operations assistants.
• Train and support field staff and management in administrative, financial, asset management, and time and attendance processes and systems.
• Supervise efficient, cost-effective use of office space, clerical support, and office equipment.
• Administers 24-hour dispatch and emergency response for the Department and area municipalities, per contracts.
• Administers modules in the computerized maintenance management system, ensuring data integrity; interfaces with financial, payroll, and GPS mapping systems; tables; accounts payable and receivable; information tracking and reporting; customer response management; asset management; and inventory updates. Supervises and approves payroll entry for the Section.
• Tracks and coordinates attendance management for the Section.
• Administers hours of service software for the Section (e.g., registers users, training, updates, reports, maintains annual subscription).
• Prepares insurance claims to recover money for at-fault accidents by the public.
• Assists management and coordinates permanent, seasonal, and student hiring.
• Administers vendor/contractor WSIB clearance for the Section, and notifies supervisors regarding non-compliance.
• Oversees and approves general ledgers and project coding/GL numbers.
• Creates budget reports (e.g., budget vs actual, forecasts).
• Administers annual and replacement clothing orders for the Section, including order tracking and payments.
• Administers annual maintenance agreements with area municipalities, including billing/payments, and notifies Manager regarding discrepancies. Updates costing details for annual signal invoices for the townships.
• Participates in strategic planning and decision-making.
• Participates on corporate, departmental, and divisional committees and projects.
• Administers the “adopt-a-road” program; maintains contracts and data with service groups; trains volunteers; and arranges debris pickup.
• Exchanges information with Ministries, area municipalities, school boards, emergency services, fire, police, conservation authority, railway companies, utilities, health and safety officials, the public, and the media regarding roads maintenance activities.
• Performs related duties as required.

Apply Your Experience at the Region of Waterloo

• The requirements for this position would normally be acquired through a post-secondary education in a related field (e.g. business, administration), plus progressively responsible related experience and knowledge of public works financial systems, basic accounting and administration methods and procedures.
• Knowledge of public works financial systems, basic accounting, and administration methods and procedures, normally acquired through a post-secondary education in a related field (e.g., business, administration), plus progressively responsible related experience.
• Familiarity with public works terminology, practices, and management in a municipal environment.
• Knowledge of and ability to comply with policies, procedures, and related legislation (e.g., health and safety, hazardous materials, highway traffic act, traffic manual), and collective agreements.
• Strong analytical, problem solving, organizational, and continuous improvement skills to develop work plans.
• Strong leadership, communication, and human relations skills.
• Ability to write reports, correspondence, procedures/protocols, internal/external communications and correspondence, and educational resources.
• Ability to read and understand policies and procedures, including updates from the Province.
• Ability to maintain confidentiality and discretion.
• Ability to respond to emergencies, including situations affecting the safety and wellbeing of staff and the public.
• Strong computer skills with ability to use software such as Microsoft Office, databases, desktop publishing programs, financial and accounting systems, and information formats.
• Ability to travel within Waterloo Region.
• Ability to support and demonstrate the Region’s values.
• Strong verbal and written communication skills and presentation skills.
• Solid time management and organizational skills.
• Ability to work collaboratively in a team or individually with minimal supervision.
• Ability to travel within and occasionally outside Waterloo Region.
• Ability to support and demonstrate the Region’s values.

Additional Information:

Compensation:

In addition to offering a competitive compensation package, we have a strong focus on health and wellness, including fitness facilities and family-focused benefits. The salary of this position ranges between $69,232.80 - $86,541.00 per annum (Grade 4 on the Management & Management Support wage scale).