Job description

For over 40 years VanMar's values have remained the same - and we continue to live by them every day. Today, VanMar is a well-established and highly respected Design-Builder, Construction Manager, General Contractor, and Developer specializing in multi-residential, high rise, mid rise, institutional, and mixed-use projects.

We are looking to add an experienced Accounts Payable Administrator to our dynamic team of professionals at our Head Office in Cambridge, ON.

As the successful candidate, you will be reporting to the Controller and will be responsible for the timely processing of construction payables and administrative support. This position is accountable for accuracy in general conditions Accounts Payable postings, reconciliation of expense report processing, resolution of billing discrepancies, front desk reception and general office administration.

The role and responsibilities:

• Matching, coding, and accurate processing of vendor invoices and sub-trade progress billing forms.
• Production of reports for Project Managers and resolution of variances and discrepancies.
• Reconciliation of corporate credit cards.
• Reconciliation of vendor statements with company payable records.
• Preparation of semi-monthly and monthly cheque runs.
• Responds to vendor and/or sub-trade accounting inquiries in a timely and professional fashion.
• Enforces VanMar’s accounting and office policies and procedures
• Resolution of billing discrepancies.
• File Account Payable documentation.
• Manages vendor contracts and new vendor set up
• Front desk reception responsibilities: greeting visitors, answer telephone inquires and distribution of regular mail and courier parcels
• Administrative support as required
• Ad-hoc projects as required.

Required Qualifications:

• 3+ years experience processing a high volume of Accounts Payable transactions.
• Previous accounting experience in the construction industry.
• A post-secondary diploma in Accounting or Business Administration and/or equivalent in relevant experience and education.
• Solid understanding of double entry bookkeeping.
• Previous experience with construction accounting software. Experience with Timberline/Sage 300 and TimberScan considered an asset.
• Intermediate knowledge of MS Office Suite with a focus on Excel.
• Relevant experience with Procore Construction Software and/or Crystal Reports considered an asset.

Required Skills:

• An effective communicator - a high level of professionalism of language both written and verbal.
• Strong attention to detail.
• Ability to process data.
• Highly organized.
• Deadline driven.
• Ability to function effectively within a team and collaborate well with others.
• Ability to exercise good judgement and prioritize among a multitude of tasks.
• Positive attitude and a willingness to learn.
• Knowledge of the Construction Lien Act and documentation required for monthly payments and lien holdbacks.
• Knowledge of general office processes and procedures.

Compensation & Benefits:

• VanMar provides excellent compensation commensurate with experience.
• Extended health and dental benefits
• Health Spending Account.
• Discretionary Bonus
• Three weeks' vacation

To learn more about us, please visit: www.vanmarconstructors.com/careers

VanMar is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibilities for Ontarians with Disabilities Act. If you are contacted for an interview, please advise Human Resources if you require accommodation.

Successful external candidates will be subject to a Criminal Record Check as a condition of the employment offer prior to the commencement of employment.

We thank all applicants for their interest; however, only those selected for interviews will be contacted.

Job Types: Full-time, Permanent

Salary: $45,000.00-$55,000.00 per year

Benefits:

• Automobile allowance
• Casual dress
• Commuter benefits
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• Accounts payable: 3 years (preferred)
• Construction: 1 year (preferred)

Licence/Certification:

• Accounting or Business Administration Diploma (preferred)

Work Location: One location

off-roadmanagementgroup.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, off-roadmanagementgroup.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, off-roadmanagementgroup.com is the ideal place to find your next job.